[Image:81903_22607_2.png]Book resources for a presentation Minimum version: FirstClass 8.3 Audience: Business professionals Experience: [Image:9203_22631_1.png] FirstClass applications used: [Image:9203_24337_3.png][ fcp://@fc.onlinehelp.com,%237600229/En/OnlineHelp/Client Help/Calendars ]Calendars [Image:9203_31709_1.png] Summary Looking for a simple way to organize the location and resources you need for your presentation? Consider using a FirstClass calendar. Instead of sending out printed memos and filling out request forms, you can use a group calendar in FirstClass to invite participants, reserve multimedia resources, and book locations. Here is a comparison of the conventional way you may book resources and how you would do it in FirstClass. [Image:92203_31828_0.png] [Image:9203_31709_1.png] Example Michael Green is vice president of Sales and Marketing at Husky Planes. Several times a year he showcases the company's newest products for his sales staff. His presentations usually consist of a promotional videotape from the Marketing department accompanied by a slide presentation. Michael schedules the presentation, invites members of the sales department, and books the boardroom and multimedia resources all at the same time. He doesn't have to leave his office to ensure that his presentation goes off without a hitch. Here are the steps he takes to handle the arrangements: STEP 1: Schedule presentation Michael schedules the presentation in the Sales Dept Calendar by creating a new event entitled New Product Promo. This is the new event he created. [Image:8102006_91145_0.png] STEP 2: Reserve venue Each resource or location Michael wishes to book has its own calendar. When he schedules an event, he simply enters the name of the resource calendar or location calendar on the Scheduling tab of the event he is booking. If there is a time conflict, it will show immediately and he can decide how to handle it. Michael reserves the company's mid-sized boardroom using the Scheduling tab. STEP 3: Reserve resources Michael also reserves a large screen television, a video cassette recorder, and a video projector. This is the Scheduling tab where he books the resources. [Image:882006_33623_2.png] When he entered his requests on the Resources tab for the New Products Promo event, a new event appeared in each item's calendar. Husky Planes' IT department monitors the resource and location calendars and ensures that requested equipment is ready for use when scheduled. This is the calendar for the video projector that John booked. [Image:882006_32721_0.png] STEP 4: Invite participants Michael invites the members of the sales department by entering their names on the Scheduling tab. From this screen, he sees who may have a time conflict. He adjusts the date and time as needed (the booked times for the resources and locations will also change automatically). The presentation will then appear in each of their personal calendars. This is the Scheduling tab where he invites participants. [Image:882006_33910_4.png] [Image:9203_31709_1.png] Variation If Michael has content he wishes to share before the presentation, he can attach it to the calendar event at the time of scheduling or type it in the text box on the event form. This is the event he created. He attached a file for review and included an agenda in the text area. [Image:882006_32224_4.png]
   
LC7000
 
 
Home  •  Help  •  M0  •  Client Help  •  File Storage  •  LC7000
About storing files About storing files
There are several methods for uploading files, such as word processing or picture files, to FirstClass for your own use, or for sharing with other users.
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If you are working with a large file that is on your own computer, and you, or someone who might download this file, use a modem, consider compressing the file before uploading it. Compressed files often transfer faster and take up less space on the server.
You can share a file by attaching it to a message or by storing it in a container. If you attach the file to a message, you can add explanatory text in the message body. If you store the file in a container, it is available to anyone with access to that container.
Uploads and downloads (file transfers) take place in the background. While they are going on, you can perform other tasks, including initiating more file transfers. While file transfer is taking place, the File Transfer form is displayed, indicating file transfer progress. After transfer is complete, you can click Open Folder to open the container that holds the files you transferred. If you want this form to close automatically when file transfers are complete, select "Close when finished" before you close the form.
About our terminology
We refer to sharing files, but you can also share FirstClass objects, such as documents, contacts and mail lists, bookmarks, and voice greetings.
We describe attaching files to messages, but you can also attach files to other FirstClass objects, such as documents, calendar events and tasks, and contacts.
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FirstClass objects attached to messages can't be transferred over the Internet.


Specifying the default folder for downloaded files
When you download a file, FirstClass suggests a default folder as the destination.
To change the default destination folder for downloaded files, select the folder you want as the default at "Download folder" in your preferences.
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About your File Storage folder
The File Storage folder on your Desktop is a place for you to store uploaded files for your personal use. You can store files of various media, such as text, pictures, sound files, and movies. In list view, the type of file is displayed.
The File Storage folder provides toolbar buttons for all the tasks you commonly do with files, such as uploading and downloading them, previewing them, and sending them to other users.
In addition, the New Folder and Move to Folder buttons let you create subfolders for organizing your files, and move files into these folders.
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About picture thumbnails
When you upload a picture, a thumbnail of that picture is used as the picture file's icon.
To see a larger version of thumbnails in list view:
•       select "Variable height rows" in the pane's view properties
You can then enlarge the icons by widening the Icon column.
or
•       add the Thumbnail column.
Thumbnails are displayed at a size that is larger than the default icon size. If your container will store only pictures, you can use the Thumbnail column in place of the Icon column.